Ariba Guided Buying should be the defacto for companies who have many occasional requisitioners, allowing a requisitioning entry-point via a web-based portal sitting on top of the main SAP or Ariba Procurement application. Nowadays, it is expected that that users should require very little or no training to be productive from the first logon, thus saving you time and money with low training and end user support costs.
Here are my recommendations on how you should look to optimize your requisitioning process: And as we all know, that will severely limit the savings your procurement processes can deliver. If users do not have fast and intuitive searching routes (via tile clicks), or a comprehensive keyword search facility to enable quick and complete access to procurement datasets - whether that be contracts, preferred suppliers or detailed item and pricing information which catalogues provide, then they simply won’t be able to find the right supplier and price for their requirement. It is surprising how many implementations I have seen where the requisitioner cannot find what they need quickly and easily, through no fault of the technology. Our approach is twofold firstly optimize your existing SAP and Ariba solution and secondly look at extending the requisitioning solution to really accelerate savings. Our initial analysis shows you could save more than 50% of requisitioner effort and reduce spend with non-preferred or contracted suppliers by more than 85% through this approach.
If so, I thought I would provide some guidelines to help you optimize your existing SAP on-premise or Ariba solution to deliver increased value. Maybe you are also finding there is a more effort than expected for buyers to check free text requisitions and assign the right vendor and price. You may feel, though, that there is room for improvement to help the user find what they want to order faster or with less scrolling, clicking or typing required. If you are a procurement manager or CPO in an organization that uses a SAP indirect procurement solution with catalogues, it’s highly likely that you thought the easy ‘web shop’* user experience (*insert the name of a well-known shopping website here!) and use of online catalogues would make your users highly productive and enforce compliance to preferred vendors and contracts.
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